Privacy Policy

Petrair SA ("Petrair", "we", "our" or "us") is committed to protecting the privacy of visitors to our website and of the counterparties, suppliers and individuals with whom we interact in the course of our business. This Privacy Policy explains how we collect, use, disclose and safeguard personal data in accordance with the Swiss Federal Act on Data Protection (FADP) and, where applicable, the EU General Data Protection Regulation (GDPR).

1. Data controller

The data controller is Petrair SA, Rue du Marché 18, 1204 Geneva, Switzerland. You can contact us at sales@petrair.org.

2. Personal data we collect

We may collect and process the following categories of personal data:

• Identification data (name, position, employer)
• Contact details (email address, phone number, postal address)
• Professional information exchanged in the context of trading relationships
• KYC and compliance documentation (identity documents, beneficial ownership information, sanctions screening data)
• Correspondence and records of communications with us
• Technical data when you visit our website (IP address, browser type, pages visited)

3. Purposes and legal basis

We process personal data for the following purposes:

• Negotiating, executing and managing commercial transactions
• Performing KYC, AML and sanctions compliance obligations
• Communicating with counterparties, suppliers, service providers and authorities
• Operating, securing and improving our website
• Complying with applicable legal and regulatory obligations

The legal bases for processing are the performance of a contract, compliance with legal obligations, and our legitimate interest in conducting our business.

4. Disclosure of personal data

We may share personal data with banks, inspection companies (e.g. SGS), insurance providers, shipping and logistics partners, legal and audit advisors, and competent authorities, where necessary for the purposes set out above. Recipients may be located in Switzerland, the European Economic Area or other jurisdictions. Where transfers are made outside Switzerland or the EEA, we ensure that appropriate safeguards are in place.

5. Retention

Personal data is retained only for as long as necessary to fulfil the purposes for which it was collected, including to satisfy legal, accounting, compliance or reporting requirements.

6. Security

We implement appropriate technical and organisational measures to protect personal data against unauthorised access, alteration, disclosure or destruction.

7. Your rights

Subject to applicable law, you have the right to access, rectify, erase or restrict the processing of your personal data, to object to processing and to data portability. To exercise these rights, please contact us at sales@petrair.org.

8. Cookies

Our website uses only technically necessary cookies required for its operation. We do not use advertising or third-party tracking cookies.

9. Changes

We may update this Privacy Policy from time to time. The version in force is the one published on this page.